Lee's "Get Online" Series
Are you looking to improve your team’s collaboration with a centralised, secure space for sharing resources, managing projects, and storing documents?
Creating a SharePoint site could be just what you need. In this guide, part of our Get Online blog series, we’ll walk through the steps to set up a new SharePoint site to bring your team together online—plus, we’ll show how Teknobu can make this process hassle-free by handling it for you.
Why Create a SharePoint Site?
A SharePoint site is much more than a file-sharing tool. It’s a dynamic online space where your team can work together in real-time, manage files, and share essential updates. It’s ideal for project collaboration, sharing knowledge, and staying organised. With SharePoint, you get a secure and flexible solution, accessible from anywhere, on any device.
How to Set Up Your Own SharePoint Site
Creating a SharePoint site is a straightforward process, but understanding each step can help you get the most out of your new digital workspace.
Step 1: Access SharePoint Online
Begin by accessing SharePoint from your Microsoft 365 portal. Once signed in, select SharePoint from the list of apps, then click on + Create site. Here, you’ll decide what type of site you need.
Step 2: Choose Your Site Type
SharePoint offers two main types of sites:
- Team Site: Ideal for project or department-level collaboration.
- Communication Site: Best for broadcasting information, announcements, and company-wide updates.
Select the site that fits your needs to move forward.
Step 3: Customise Your Site Details
- Name the Site: Pick a clear and descriptive title.
- Provide a Description: A short description will help users understand the site’s purpose.
- Set Privacy Options: Choose between public (visible to the whole organisation) and private (restricted to team members).
Step 4: Add Owners and Members
Next, assign owners and members to your site. Owners will have full control, while members can be assigned editing or viewing permissions as needed.
Step 5: Tailor Your New Site
With your site created, you can start customising it by:
- Editing the Homepage: Add web parts like News, Events, and Documents to make your site informative.
- Organising Site Navigation: Arrange menus to guide users through the site’s main sections.
- Uploading and Organising Files: Use the Documents library to store your files in folders and create quick-access areas for your team.
Step 6: Set Permissions and Share
Once everything is in place, use the Site Permissions settings to control access, modify member roles, and ensure the right people have access. Share the site link with your team, and you’re ready to go!
Need Help? Let Teknobu Do the Heavy Lifting
Setting up a SharePoint site is easy enough, but fine-tuning it for your unique needs can make all the difference. That’s where Teknobu comes in. Our team can create and customise SharePoint sites that suit your business, ensuring you have a fully functional online workspace without any hassle.
Whether you need help getting started or want expert guidance on SharePoint best practices, we’re here to support you every step of the way. Contact us today to get your team online and ready to collaborate like never before.
