Launching a new website and securing your domain name is an exciting step for any business, but having a professional email setup to match your domain is equally crucial.
A business email address not only strengthens your brand image but also builds trust with your customers. In this post, we’ll walk you through the steps to set up business email accounts for your new domain and provide recommendations for the best email hosting providers.
At Teknobu, we don’t just help you set up email accounts. We also offer comprehensive domain and website hosting management to make the process seamless. Whether you’re starting a new business or upgrading your current setup, we’ve got you covered from domain registration to email configuration.
Why You Need a Domain-Based Business Email
Using an email address with your own domain name, such as yourname@yourcompany.com, looks much more professional than using a generic email provider like Gmail or Hotmail. It reinforces your brand identity and builds trust with clients, showing that you’re a legitimate and established business.
Steps to Set Up Email Accounts for Your New Domain
Register Your Domain Name
Before setting up business emails, you first need a domain name for your business website. If you haven’t already purchased one, Teknobu can help you register and manage your domain, ensuring everything is set up correctly from the start. Alternatively, you can buy a domain from providers like GoDaddy, 34sp.com, 123reg or Google Domains.
Choose an Email Hosting Provider
Once you have your domain, the next step is selecting an email hosting provider. This service will manage your email servers, allow you to send and receive emails, and provide other features like spam protection, data storage, and customer support.
Here are a few top recommendations:
- Zoho Mail: A reliable, cost-effective solution perfect for small businesses, especially if you’re already using Zoho’s suite of apps. Zoho Mail offers excellent security and a clean user interface.
- Microsoft 365: Provides robust email hosting with enterprise-grade security. In addition to email, you get access to Microsoft Office applications like Word, Excel, and Teams for enhanced collaboration.
- Google Workspace (formerly G Suite): Google’s professional email service comes with Gmail’s familiar interface, as well as Google Docs, Drive, and Calendar integration.
- ProtonMail: Known for strong security and privacy, ProtonMail offers encrypted email solutions ideal for businesses handling sensitive data.
At Teknobu, we can help you choose and set up the best email hosting provider based on your business needs.
Connect Your Domain to the Email Hosting Service
After choosing an email hosting provider, you’ll need to connect your domain to their email servers. This involves modifying your domain’s DNS (Domain Name System) records to point to your email provider’s servers. If you’re unsure how to handle DNS settings, Teknobu can manage the domain and DNS settings for you to ensure your emails function properly from the start.
Steps to connect your domain:
- Log into your domain registrar’s DNS management page.
- Locate the MX records section.
- Delete any existing records and add new ones provided by your email host.
- Save the changes.
Set Up Your Email Accounts
Once your domain is connected to your email provider, it’s time to create your email accounts. Your email host will typically have a simple process for setting up new addresses. You can create business email addresses like info@yourcompany.com for general inquiries or support@yourcompany.com for customer service.
Teknobu can also help you create multiple email accounts based on your business structure and needs, ensuring a professional setup for your team.
Configure Email Clients (Optional)
Many businesses prefer using desktop or mobile email clients like Microsoft Outlook or Apple Mail. Most email hosting providers will give you instructions to connect your new domain email to these clients using IMAP, POP3, or SMTP settings, allowing your inbox to sync between devices.
Set Up Security and Backups
To protect your business communications, it’s important to implement robust security measures. Most email hosts offer built-in spam filtering, antivirus scanning, and two-factor authentication (2FA). Teknobu can help you configure these settings to keep your email system secure. We also recommend setting up automated backups of your email data to avoid losing important business information.
Recommended Email Hosting Providers
Here’s a closer look at some of the top email hosting providers and what they offer:
Zoho Mail: Free for small businesses, with paid options available for more advanced features like larger storage and CRM integration. As Zoho partners, Teknobu can provide seamless integration with Zoho Mail and its suite of business tools.
Microsoft 365: Comes with industry-leading security features, plus access to the full Office suite. Plans start at £3.80/user/month for Business Basic.
Google Workspace: Known for its user-friendly interface and integration with Google apps. Plans start at £4.60/user/month for Business Starter.
ProtonMail: Ideal for businesses handling sensitive information, ProtonMail offers encryption and high-level security features.
Let Teknobu Manage Your Domain and Hosting
Setting up email accounts is just one part of getting your business online. At Teknobu, we can manage the entire process for you, including domain registration, email setup, and website hosting. By entrusting us with the technical aspects of your online presence, you can focus on what really matters—growing your business.
Our services include:
- Domain registration and management
- Website hosting
- Email hosting setup and configuration
- Ongoing technical support and maintenance
Conclusion
Setting up professional email accounts for your new domain is essential for maintaining a credible, trustworthy business image. Whether you’re a small startup or a growing enterprise, choosing the right email hosting provider is key to enhancing productivity and ensuring secure communications.
Let Teknobu handle the domain, hosting, and email setup for you, ensuring everything is configured correctly from the start. Get in touch with us today to take the next step in building your business’s online presence!
